PII is any information which can be used to distinguish or trace an individuals identity. Internet-based, self-paced training courses, Training videos, usually in 10 minutes or less, that allows you to refresh your knowledge of a critical topic or quickly access information needed to complete a job, Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Personally Identifiable Information (PII), My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Identifying and Safeguarding Personally Identifiable Information (PII), Hosted by Defense Media Activity - WEB.mil. The purpose of this lesson is to review the completed course work while reflecting on the role of HR Practitioners in CES organizations. Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. citizens, even if those citizens are not physically present in the E.U. SP 800-122, Guide to Protecting the Confidentiality of PII | CSRC - NIST The information they are after will change depending on what they are trying to do with it. View more (Brochure) Remember to STOP, THINK, before you CLICK. Federal Information Security Modernization Act; OMB Circular A-130, Want updates about CSRC and our publications? ol{list-style-type: decimal;} This is information that can be used to identify an individual, such as their name, address, or Social Security number. The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. Unauthorized recipients may fraudulently use the information. They may also use it to commit fraud or other crimes. Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. Within HIPAA are the privacy rule and the subsets, security rule, enforcement rule, and breach notification rule which all deal with various aspects of the protection of PHI. 0000001199 00000 n Identifying and Safeguarding Personally Identifiable Information (PII) The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. Erode confidence in the governments ability to protect information. .manual-search-block #edit-actions--2 {order:2;} law requires gov to safeguard pii privacy act senior military component offical for privacy DON CIO info stored on a computer data at rest scenario considered a breach -leaving document with pii in open area -attaching someone's medical info in a letter to the wrong recipient -posting truncated ssn in a public website PII, or personally identifiable information, is any piece of data that someone could use to figure out who you are. However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. hb```f`` B,@Q\$,jLq `` V It sets out the rules for the collection and processing of personally identifiable information (PII) by individuals, companies, or other organizations operating in the E.U. With these responsibilities contractors should ensure that their employees: Contractors should ensure their contract employees are aware of their responsibilities regarding the protection of PII at the Department of Labor. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. This training is intended for DOD civilians, military members, and contractors using DOD information systems. CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. #block-googletagmanagerfooter .field { padding-bottom:0 !important; } This course may also be used by other Federal Agencies. .usa-footer .grid-container {padding-left: 30px!important;} or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. endstream endobj 137 0 obj <. Avoid compromise and tracking of sensitive locations. startxref eLearning Courses - CDSE The DoD ID number or other unique identifier should be used in place of the SSN whenever possible. `I&`q# ` i . The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address COLLECTING PII. Terms of Use Some types of PII are obvious, such as your name or Social Security number, but . Terms of Use An official website of the United States government. 136 0 obj <> endobj This includes information like Social Security numbers, financial information, and medical records. Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. PII is any personal information which is linked or linkable to a specified individual. 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream DOD Mandatory Controlled Unclassified Information (CUI) Training #block-googletagmanagerheader .field { padding-bottom:0 !important; } Start/Continue Identifying and Safeguarding Personally Identifiable Information (PII). This is a potential security issue, you are being redirected to https://csrc.nist.gov. %%EOF Guidance on the Protection of Personal Identifiable Information 0000001422 00000 n .usa-footer .container {max-width:1440px!important;} PPTX Safeguarding PIITraining Course - United States Army Any organization that processes, stores, or transmits cardholder data must comply with these standards. 147 11 The CES Operational eGuide is an online interactive resource developed specifically for HR practitioners to reference the following topics: History, Implementation, Occupational Structure, Compensation, Employment and Placement, Performance Management, Performance and Conduct Actions, Policies and Guidance. These attacks show how cybercriminals can use stolen PII to carry out additional attacks on organizations. Additionally, physical files such as bills, receipts, birth certificates, Social Security cards, or lease information can be stolen if an individuals home is broken into. This course explains the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, examines the authorized and unauthorized use and disclosure of PII and PHI, and the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. Thieves can sell this information for a profit. Lewis's Medical-Surgical Nursing Diane Brown, Helen Edwards, Lesley Seaton, Thomas . Safeguarding Personally Identifiable Information (PII) - United States Army (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. In this module, you will learn about best practices for safeguarding personally identifiable information . PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. The Federal government requires the collection and maintenance of PII so as to govern efficiently. In others, they may need a name, address, date of birth, Social Security number, or other information. Ensure that the information entrusted to you in the course of your work is secure and protected. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. This interactive training explains various types of social engineering, including phishing, spear phishing, whaling, smishing, and vishing. Identifying and Safeguarding Personally Identifiable Information (PII Some accounts can even be opened over the phone or on the internet. As a Government employee you can personally suffer criminal or civil charges and penalties for failure to protect PII. DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. In the event their DOL contract manager is not available, they are to immediately report the theft or loss to the DOL Computer Security Incident Response Capability (CSIRC) team at dolcsirc@dol.gov. PDF Cyber Awareness Challenge 2022 Information Security The act requires that covered entities take reasonable steps to safeguard the confidentiality of protected health information and limits the disclosure of protected health information without consent. Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust IDENTIFYING & SAFEGUARDING PII Which of the following are risk associated with the misuse or improper disclosure of PII? The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. trailer System Requirements:Checkif your system is configured appropriately to use STEPP. College Physics Raymond A. Serway, Chris Vuille. Security Awareness Hub - usalearning.gov The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. Delete the information when no longer required. This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. Personally Identifiable Information (PII) - CDSE Identifying and safeguarding personally identifiable information Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . The site is secure. 2 of 2 Reporting a PII Loss; Conclusion, 7 of 7 Conclusion. When approval is granted to take sensitive information away from the office, the employee must adhere to the security policies described above. #views-exposed-form-manual-cloud-search-manual-cloud-search-results .form-actions{display:block;flex:1;} #tfa-entry-form .form-actions {justify-content:flex-start;} #node-agency-pages-layout-builder-form .form-actions {display:block;} #tfa-entry-form input {height:55px;} In terms of the protection of PHI, HIPAA and the related Health Information Technology for Economic and Clinical Health Act (HITECH) offer guidelines for the protection of PHI. Or they may use it themselves without the victims knowledge. Any information that can be used to determine one individual from another can be considered PII. Think OPSEC! The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. The GDPR imposes significant fines for companies that violate its provisions, including up to 4% of a companys global annual revenue or 20 million (whichever is greater), whichever is greater. PII stands for personally identifiable information. The purpose of this course is to identify what Personally Identifiable Information (PII) is and why it is important to protect it. Course Launch Page - Cyber Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Joint Knowledge Online - jten.mil Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Knowledge Check, 1 of 3 Knowledge Check; Summary, 2 of 3 Summary; Finished, 3 of 3 Finished; Clear and return to menu . The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. This course was created by DISA and is hosted on CDSE's learning management system STEPP. 0 Local Download, Supplemental Material: .cd-main-content p, blockquote {margin-bottom:1em;} Secure .gov websites use HTTPS PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. Popular books. The DoD Cyber Exchange is sponsored by Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Identifying and Safeguarding Personally Identifiable Information (PII) DS-IF101.06, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil, Define PII and Protected Health Information, or PHI, a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI, Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, Identify use and disclosure of PII and PHI, State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. Major legal, federal, and DoD requirements for protecting PII are presented. Guidance on the Protection of Personal Identifiable Information Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. Washington, DC 202101-866-4-USA-DOL1-866-487-2365www.dol.gov, Industry-Recognized Apprenticeship Programs (IRAP), Bureau of International Labor Affairs (ILAB), Employee Benefits Security Administration (EBSA), Employees' Compensation Appeals Board (ECAB), Employment and Training Administration (ETA), Mine Safety and Health Administration (MSHA), Occupational Safety and Health Administration (OSHA), Office of Administrative Law Judges (OALJ), Office of Congressional and Intergovernmental Affairs (OCIA), Office of Disability Employment Policy (ODEP), Office of Federal Contract Compliance Programs (OFCCP), Office of Labor-Management Standards (OLMS), Office of the Assistant Secretary for Administration and Management (OASAM), Office of the Assistant Secretary for Policy (OASP), Office of the Chief Financial Officer (OCFO), Office of Workers' Compensation Programs (OWCP), Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD), Pension Benefit Guaranty Corporation (PBGC), Veterans' Employment and Training Service (VETS), Economic Data from the Department of Labor, Guidance on the Protection of Personal Identifiable Information. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. The CES DoD Workforce Orientation is a presentation (including a question and answer segment) that has been designed to familiarize the workforce with the core tenets of the DoD CES personnel system. PII must only be accessible to those with an official need to know.. ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. Dont Be Phished! Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. 157 0 obj <>stream 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( PII must only be accessible to those with an "official need to know.". planning; privacy; risk assessment, Laws and Regulations This information can include a persons name, Social Security number, date and place of birth, biometric data, and other personal information that is linked or linkable to a specific individual. PII can also include demographic, medical, and financial information, or any other information linked or linkable to a specific . For example, they may not use the victims credit card, but they may open new, separate accounts using the victims information. Handbook for Safeguarding Sensitive Personally Identifiable Information Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. PRIVACY AND PERSONALLY IDENTIFIABLE INFORMATION (PII - Quizlet
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