SR-A (lvl 5) or GS-05 Serves as the liaison (5) Coordinating records management issues and solutions for their organizations. xZYoF~7d`nI@c[Aa+1$JBAGUWuWWsENQ~lPUh6>yNJsax|tvl8=>8 Signed and unsigned e-mails reflecting business decisions, decision memos sent via web - mail documents authenticated at workflow, emails sent as actions,taskers, policies and information, information / records maintained in a system of record, guides, plans, pamphlets, handbooks and continuity books, memos and forms! How many different sections are there in AFRIMS? RM includes everything from the creation of a record to its disposal. Then compare your responses with the key at the end of the book. On many occasions, the role of a manager feels a great deal like this plate spinner. 2.) + Assists the COR and RC in maintain and disposing records. AFI 33-364 Records Disposition - Procedures and Responsibilities. Also referred to as personal paper. SharePoint includes features that can help organizations implement . Who administers the program for the CIO, represents the Secretary of the Air Force (SAF) on records management issues, and oversees the legal requirements for the management of Air Force records? (7) Who ensures that the (BRM) role is filled? - Designated POC's record results for their respective office. Inactive files are records the office no longer needs ir in a retention period after the cutoff date and awaiting final disposition. What Does A Records Manager Do: Duties And Responsibilities - Zippia 2. MAJCOM Who ensure the Records Holder (RH) conducts a thorough search of all information and provide confirmation that a search was conducted? Electronic record being staged requires an SF Form 135 to be completed. Appropriate NARA approved containers used to house record who ensures the base records manager role is filled marana middle school sports June 29, 2022. The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program. What upholds the legal rights and interests of individual citizens and the Government? E. Nonrecords are Federally owned informational materials excluded from the legal definition of records or not meeting the requirements of that definition. endobj Administers the AF management program for the CIO, Command records manager ( CRM ) and Agency records manager ( ARM ). Name some of the different sections within AFRIMS. Records Management: Your Role and Responsibilities C. Establishing, periodically reviewing, and revising disposition authorities for all USGS records including data through NARA-approved records schedules. Multitasking skills. 5. 015. Records management responsibilities Flashcards | Quizlet Block 3 Flashcards by Jacob Reed | Brainscape items 4,9, and ten. Appoint the BRM to manage at least a GS9 or E-7 (MSgt) Base records manager Administer the installation records management program All AF data calls/records searches as applicable c. Commanders have many options when it comes to assigning records management POCs. the ERM (electronic records management) Solution guide has standardized the filing procedures across the AF for e-files. F. Personal Files are those files in any format that do not document agency business. The COR signature appears on the file plan cover sheet (9) Who records the responses for record searches in AFRIMS? Records management responsibilities remain despite additional duty Ensure implementation of AF records management with their organization at base levels! Later, McElhaney was laid off. Based on the assessment results, NARA may conduct evaluations or inspections to ensure that all or select program requirements are being met based on suspected or known deficiencies (see item A above). Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. MAJCOM Records Manager Staging Areas for holding or forwarding to the Federal Records Center, NARA (National Archives and Records Administration). Who establishes and manages a training program for newly appointed Base Records Managers (BRM) and provides guidance to tenants and BRMs? 30 Days ***b. This policy must be reviewed biennially, or as needed, in order to maintain current information. Records preservation for staging includes records being physically _______ for staging and put in _________. 1.) These files should be created in accordance FIPS Publications 199, National Archives and Records Administration (NARA) and other Federal requirements that are not personal systems, personal email, or personal files. Normal disposition is suspended until the litigation Hold is lifted. 3.) Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. We are looking for an individual who will work hard to ensure their established customer base is consistently offered quality, safe, fresh produce. Sketch two different normal distributions along a single xxx axis so that both of the following conditions are satisfied: (a) a=b\mu_a=\mu_ba=b and (b) a>b\sigma_a>\sigma_ba>b. PDF AF Instruction 32-322 Records Management Program Routine mission functions may include the transfer of permanent records to NARA, records storage and retrieval, development and update of records schedules, management of litigation holds or records freezes, and administration of internal program evaluations, including performance measurements where possible. Who is the final authority when determining which records are vital and will approve the inventory? Who ensures that the Base Records Manager (BRM) role is filled? Unit Level Records Management refers to the planning, budgeting, organizing, directing, training, and control involved in managing the life cycle of records in any medium. Management Records Management Shared Flashcard Set Details Title Records Management Description Block 4 Total Cards 86 Subject Management Level Not Applicable Created 08/11/2010 Click here to study/print these flashcards . The Responsibilities and Role of a Manager (10) How are the records that are identified during Litigations/ Records Search treated? Column D Disposition -explains the disposition instructions, which is also where you get your cut off, purpose of AFRIMS (mr.wells to Washington). Top 10% Annual Salary: $112,000 ($53.85/hour) The employment of records managers is expected to grow faster than average over the next decade. Provides adequate budgetary and personnel resources to implement an efficient and effective agency records management program. Post your feedback or submit questions about this blog by emailing PRMD@nara.gov. AFMAN=Management of records, Rc/CORs First step: *Capture records * A. USGS Director is responsible for ensuring that all USGS programs and activities comply with Federal records management regulations. (3) Coordinating all litigation-related matters such as litigation holds, subpoena for records, and depositions with the USGS Litigation Coordinator to ensure the identification, preservation and production of information as required. \hline \text { Lower and middle secondary } & 4042.1 & 57.4 & 5624.5 & 58.8 & 6767.4 & 52.3 \\ extra Record Custodian (RC) accounts are created by the Functional Area Records Manager (FARM) accounts are created by the program manager and the office of primary responsibility for planning,managing and facilitating the records management program and related policies . what are the 3 major areas a Base records managers duties fall into? Provides agencies with a clear vision and strategic direction to modernize agency records management program(s). Who is designated as head of an office where records are created, received or maintained and will complete initial role-based training upon assignment to the office? 10. Any records professional can approve the file plan in AFRIMS? T 37 - 19 R 02.00 Files Maintenance and Disposition (Media Neutral). 5.) Provide guidance on electronic record retention to include best practices and compliance. Commanders have one year to develop/document their records management program. functional area records manager (FARM) Who has the authority to appoint record custodians within an office of record? RDS staging areas in the put it in a disposition bin in the RC's office or in a local staging area ( the BRM's staging area) or sent to approved MAJCOM records manager staging area ,NARA, staging request are in AFRIMS the facility retains a period of 8 years or less, The Afrims staging module is an automated management processs which allows record professionals to prepare standard form 135s (records transmittal and receipt)- anything getting retired, sf allows staging approval, staging requests ,delivery to nara, or frc! (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. Principle 4 A. 60 Days c. 6 Months d. 1 year, 9. Who records responses for record searches in AFRIMS? who ensures the base records manager role is filled ****d. The secretary of the Air Force can override the Federal mandate on the need for having a records management program. Establishes, where appropriate, agency-level records management program offices to ensure adequate management of routine mission support functions. Who will ensure network search activities provide an audit trail? What do the CRM/ARM, BRM, FARM, COR and RC have a responsibility to do in relation to AFRIMS? This requires coordination among the subject matter experts, USGS Records Officer and NARA, who provides the legal authority for disposition. Calendar year - (dec 31) +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record Essential Records (formerly Vital Records) are records containing information that is essential for (1) emergency operations during a disaster or a national emergency; (2) resumption and/or continuation of operations; (3) reestablishment of the legal, financial, and/or functional status of an agency; and (4) determination of the rights and obligations of individuals and/or corporate bodies with respect to an agency. Choose the correctly punctuated item. a) All Commanders x b) All Air Force personnel (military, civilian, contractors) c) Base Record Managers Effective Records Management provides preservation of the nation's history and decision making at all levels? how to produce an initial file plan Steps 1-3? 2.) 60 Days c. 6 Months d. 1 year 9. BRM duties fall under three categories they are. Ensures policies, procedures, and systems are in place and configured to protects records against unauthorized removal or loss. Unauthorized destruction, alteration, manipulation, defacement or removal are incidents of destruction, manipulation, removal, or alteration either without an approved disposition authority; when the record has been approved for permanent retention; prior to the end of the approved retention period; or when the record is subject to another requirement (e.g., Freedom of Information Act requests or litigation) to retain the record until request process is completed. Depending on the nature of the incident, NARA may refer it to the Inspector General for further review. E. Records Liaison Coordinators are responsible for the following: (1) Coordinating requirements and implementation strategies that ensure their respective Science Center, office or program meet USGS, Department of the Interior and NARA requirements; (2) Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (See SM 432.1, Files Management); (5) Coordinating and cooperating with their Mission Records Liaison Officers and the USGS RMP in the administration and implementation of requirements in the Centers, Offices, and programs regarding records management issues and solutions for their organizations. Who records positive/negative responses for data calls/records searches in Air Force Records Information Management System (AFRIMS)? column C- explains what the records are for - Installation commander (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? who ensures the base records manager role is filled The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. Coaching and developing existing employees. \hline 35-54 & 2436.5 & 34.6 & 3608.8 & 37.7 & 4994.7 & 38.6 \\ 10. *4.5. +Develop and provide a training program for newly appointed Base Records Manager, RC conduct a weekly review of file plans at a minimum, they check a box select "request approval" and then press send! What are base records managers responsibilities? - Answers \hline \text { Male } & & 85.6 & & 85.4 & & \\ The role of the Base Records Manager in the Records Management hierarchy is to ensure the Air Force complies with all applicable records management statutes, regulations, and policies. Comply and respond to the FARM / RC. Whose duties include providing assistance, managing staging areas, and records training? What is the routing chain of a Records Search? RCs/CORs/Users must ensure the life cycle management of records. Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. communications and containers between organizations on an Air Force installation, and receives and. required for records that meet certain RDS requirements. Chapter 31, 36 CFR SubChapter B, and NARA Bulletin 2017-02. + Has physical and legal custody of records All books, papers maps charts or other documentary materials. "Active" "INACTIVE" Active = 1,2,3,5,6,7,8 only 7.) 3. Who holds primary responsibility for properly maintaining Air Force records? 0} & & \mathbf{1 0 0 . Language identifying roles and responsibilities for SAORMs and Agency Records Officers will be considered in future updates to NARA regulations. 2 0 obj There are no specific requirements for how records are treated ****b. Mission Area, Region, or major office level are Records Liaison Officers, and at the science center or cost center level are Records Liaison Coordinators. The records manager is an important position that handles the creation, organization, and disposal of records. D. National Archives and Records Administration (NARA) is an independent Federal agency with records management oversight responsibility for all executive branch agencies. Records Schedules are legal documents providing authority for the final disposition of recurring or nonrecurring records. Associate Directors, Office Chiefs, and Science Center Directors are responsible for the following: (1) Ensuring that USGS RMP requirements including essential records requirements (SM 433.3, Essential Records) are carried out within their respective areas of responsibility; (2) Designating Records Liaisons in annual performance plans to include coordinate records management activities at the Mission, Region, Center or Office to ensure timely disposition, development of file plans, routine and consistent filing, coordinating timely disposition, and raise questions and issues impeding or preventing compliance; and. Records management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations (44 U.S.C. D. Enabling appropriate access and control through standard controlled unclassified and classified markings. Records Manager Resume Sample | MintResume Who has the overall responsibility for the Air Force Records Management Program? Then find whether the disjunction (or statement) is true or false, and explain why. (BRM): Administers the Records Management (RM) installation program: providing assistance, managing staging area, and offering training. They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. B. + Responsible for the records under their scope of control It . tyongeee relationship distal extension of dental lamina; did pyure change their formula; false confidence chords; diy airline control valve Assists the Functional Area Records Manager (FARM), the Chief of an Office of Records (COR), and Records Custodians (RC) in accordance with the 33-series instructions and guidance published by NARA. 3 0 obj 4.Comments, Electronic records management business rules, long ass list about Government paperwork elimination Action and Farms/ RC's create an efile box : COR electronically signs the file plan; the *Electronic Records Management Solution Guide version V.4*, E file has to mirror the main file plan AFRIMS, Location, complete the meta data for each record folder, management tool records disposition schedule the program we used it in Mr. Wells class. Copy. The following sentence contains one error. 4. Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. All USGS records, regardless of form or media, are adequately preserved and accessible in accordance with regulations, from their initial creation, collection, or receipt to their final disposition; C. All records in USGS have an approved NARA disposition authority; D. Adequate safeguards are established to prevent unauthorized access, alteration, removal, destruction, or loss of USGS records; E. Processes for the standard creation and maintenance of organized files are in place to ensure that USGS records are properly documented and are readily accessible to appropriate personnel to facilitate the timely disposition of permanent and temporary Federal records; F. All USGS records designated as permanent value are legally and physically transferred in a timely manner to the NARA for preservation; G. Accessibility of records is acceptable for efficient business use and continuity of essential mission or support activities; and. Create your own flash cards! Brainscape helps you realize your greatest personal and professional ambitions through strong habits and hyper-efficient studying. Infor, Unit 3A commander support block basic facts a, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine, Information Technology Project Management: Providing Measurable Organizational Value, Chapter 21 - Ethical Issues in Health Informa, Pharmacology- Antiemetic and Antinausea Drugs. All About Records Management What is the purpose of the "RECORD SEARCH" tab in AFRIMS? manage and implement agency records management programs. 2. active files, cutoff, data call, disposition, records disposition instructions, File, Inactive files, Office of records, A plan designating the physical locations where the agencys files will be maintained, the specific types of files and the orginazational elements having custodial responsibility, active files are the records an office uses frequently in current business or until a cutoff period is met, A term used for separating active records and inactive records formId: "777dd2ee-7747-4a1b-aa82-308625041f4b", See answer (1) Best Answer. Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. 4. providing assistance, managing staging areas, and records training, 014. OPR: Office of the Associate Chief Information Officer. portalId: 20973928, It also provides an opportunity for the RC's to ask for assistance from the FARM's with records issues. What is a storage area that receives and maintains inactive records in less costly space and equipment than Air Force users in current files areas? Who ensures RCs complete search requests and report results and close out reporting in AFRIMS after units completed reporting? AFQTPXXXXX-222RM, Records Management - Commander/Designated POC (Feb -Monthly 3 0 obj Agency Records Officers manage and implement agency records management programs. Block 4 Records Management Flashcards | Quizlet % <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 15 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> 0} & & \mathbf{1 0 0 . Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. 9. Who is appointed at each base-level unit, principal staff office within an Air Force organization or. Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? Where are National Archives and Records Administration (NARA) approved dispositions listed in? allows the classification of each record and provides a tool for creation of a standardized plan, its a software program mandatory for AF managers and personell on how to store files, How many different sections are there in AFFRIMS Why do consumers benefit from free trade and the resulting competition between businesses? Responsibilities. For those records not collocated, coordination of USGS personnel to ensure complete files can be accessed. 1. 44 U.S.C. Organizations will continue to need records managers to ensure that their records are stored properly and can be accessed when needed. 4.) Agency Records Officers manage and implement agency records management programs. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. alos remove any paper clips, web based tool suite, government owned techn0ology software designed to enhance and standardize Air Force records management RC accounts are created by the FARM, Farm is created by the BRM. Per AFI 33-322, what is one of the Commanders Responsibilities? Menu bar, system notices, announcements, your base records managers, tasks, recent activity and resources. (7) Who ensures that the (BRM) role is filled? Step 2- Identify Records . What reduces costly, ineffective, and redundant information collections and reporting requirements? *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records Policy & Records Administration coordinates the campus program and provides advice on these issues. +Maintains office file plan and accountabilliy for an active and inactive records ensures eligibable records are promptly prepared. 4.) 2.) Agency records manager they report to the AFRO. Normally a (blank) is a request for all active,inactive physical and electronic records, final documental materials ( includes unclassified and classified and drafts, emails) in response to a non-FOIA or FOIA request, The actions taken regarding records no longer needed for current government business including transfer to agency storage facilities or FRC, transfer from one federal agency to another :transfer of permanent records to the national archives, and disposal of temporary records, A document providing mandatory instructions for what to do with records (and non records) no longer needed for current government business, with provision of authority for the final disposition of recurring or nonrecurring records. "includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them and does not include library and museum material made or acquired and preserved solely for reference or exhibition purposes; or duplicate copies of records preserved only for convenience.". What is a road map or table of contents that shows what records are maintained and in what order they are kept in an office of records? (REPLACE) Installation Commanders shall work directly with the Base Records Manager to ensure the integrity of their installation's records management program, and shall ensure the . Establish procedures and guidance for email records. PDF By Order of The Air Force Instruction 33-322 Secretary of The Air Force This documentation serves as the official record of the Air Force. Step 1- Capture Records Ensures agency compliance with NARA requirements for electronic records, including the electronic management of all permanent electronic records to the fullest extent possible for eventual transfer and accessioning by NARA. Who provides oversight of subordinate BRMs and/or FARMs as applicable to ensure searches are completed and reported in AFRIMS IAW the assigned suspense? What minimized the Federal paperwork burden on the public, small business, and state and local governments? The Information Collections and Reports Management Program. What Federal laws on Records Management should the Commander have knowledge in? \hline 55-64 & 387.4 & 5.5 & 488.2 & 5.1 & 711.7 & 5.5 \\ 3.) The Air Force Records Information Management System (AFRIMS) staging module. (6) Poorly managed records can result in? TotallabourforceAgedistribution1524253435545564EducationalattainmentPrimaryonlyLowerandmiddlesecondaryTertiary(university)LabourforceparticipationrateMaleFemale2000(000s)7042.02014.02204.12436.5387.42380.24042.1619.7%100.028.631.334.65.5100.033.857.48.865.385.644.12010(000s)9572.52498.42977.03608.8488.22604.35624.51343.7%100.026.131.137.75.1100.027.258.814.065.585.444.52020(estimated)(000s)12939.63118.44114.84994.7711.71643.36767.44528.9%100.024.131.838.65.5100.012.752.335.068.1. A lock () or https:// means youve safely connected to the .gov website. Monitor's the program ***d. safety and security incidents. \hline & \mathbf{( 0 0 0 s )} & \% & \mathbf{( 0 0 0 s )} & \% & {\mathbf{( 0 0 0 s )}} & \% \\ who ensures the base records manager role is filled The successful candidate will serve as a mid-level supervisor under the Chief Records Manager. segregrate and mark documents Which statement is correct pertaining to the evolution of changes made to AFI 33-322? Who notifies respective COR, and RHs assigned within their area of responsibility, upon receipt of a tasked records search? Which AFI governs Emergency Operations Records? Records Management Programs are required to conduct formal evaluations to measure the effectiveness of program practices for compliance with Federal regulations. ____________, Records Management Program legal obligation to maintain AF records, Air Force chief information officer ( SAF/A6 & CIO ). Subject May also be responsible for strategic direction in micro agencies. a. establishing a records management program is optional b. function invocation failed vercel. 0} \\ Instruction: This replaces Survey Manual (SM) Chapter 431.1 Records Management Program, dated November 5, 2005. What is a term used for separating active records and inactive records? 5. Electronic Records Management (ERM) drive c. Table and Rules (T&R) of the AF Records Guidance Schedule (RGS) ****d. Table and Rules (T&R) of the AF Records Disposition Schedule (RDS).
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