VenioOne makes it especially fast and easy to process, cull, produce, and present data. magazine layouts and content). Even if you ended up doing things somewhat differently, at least youd feel like you had an educated starting point. The first and fastest method is electronic spelling and grammar checks. The process of delivering, or making available for review, documents in response to a request for documents, such as a. Every business wants to get ahead by doing work swiftly and efficiently, use minimum resources, and maintaining top-notch quality. To see VenioOne in action,request a free demo today. Organisations will also often have a house style, as mentioned previously, which determines specific layout and formatting elements such as fonts or imagery. As mentioned previously, business information (particularly personal or sensitive information) is subject to strict regulations enforced by GDPR and data protection guidelines, and the storage of said information is no different. Andrew Cabral, What Is Document Processing? | IBM %PDF-1.4 icons, By: If that was the case, youd be equipped with a well of valuable information that you could draw from. Apowa (WR), April 30, GNA - Yinson Production West Africa Limited has commissioned a new computer laboratory to facilitate the learning of Information Communication Technology, (ICT) education . Word processing, spreadsheet, database, customised, presentation, & desktop publishing software. Only 4% of companies always document their processes. Everyday you are likely to come in contact with documents, letters, books, leaflets and printed material that were prepare and edited by using software to developed and edit text documents. Ask yourself this:What does my ideal documentation tool looks like?. In addition, they could also affect the naming protocols for identifying stored documents, so that files can only be found with the correct search criteria or code. Reviewer SA IT ERA - LITE - INTRODUCTION AND HISTORY OF ICT - Studocu Hard-copy storage systems involve on-site and off-site archiving, such as filing in areas that can only be accessed by authorised persons. With so many pre-built templates, creating workplace documents was never this quick and easy. protects ESI from destruction and manipulation during an investigation. The best part is Bits support for Markdown which allows employees to quickly create and format text without any distractions. So, thats bad news. Companies that use documentation to catalog past projects, collect research, and share decisions benefit by reducing re-work that wastes precious time you could be using elsewhere. It is important to make sure that multiple reputable sources have shared the same information with the same context.. How eDiscovery Works Writing down your processes is helpful for spotting bottlenecks and bloated workflows, so you can further streamline the way your team works. It will often contain considerably more complex functionality than basic word processors and allow a user to, for example, adjust typography and add decorative elements. stream Increasingly these activities also involve collaboration and communication. This is especially useful when creating standard operating procedures. See why Confluence is the content collaboration hub for all teams. The other steps involve determining which exceptions and standards apply. of the document. The course will cover the entire process of video production, from conceptualization and planning to post-production and distribution. The layout will often also be informed by the house style of an organisation. magazine layouts and content). Not only will this process waste a tremendous amount of time and effort on your end, but it is also bound to cost your business a fortune in training and onboarding costs alone. What if that previous team had kept detailed records like project timelines and plans, meeting summaries, step-by-step processes, sketches, roadmaps, and more? The current GDPR dictates that data can only be stored for the duration agreed by the data owner, and this data owner can request the retrieval or deletion of said data at any time, and the organisation must comply with immediate effect. What are document version control and authorisation, and why are they important? ?c1KlGs7asqt77:,7yJJI89_Sr1v.W8-NPTSVR[ TD(7aBBFlJ4y LuK@S=}w 3;4@~X_9[LdZ;Akv'o.=3EG t2wgmeac*p5^n;Ns!o}8AZ>!_n/TrMB5[,TE[w]qKG,j,Xdvk,~Tw,A/$ ), and rest easy knowing that your teams knowledge will no longer live just in their brains. A great documentation tool like Bit can help you do just that, and more. How can I check the accuracy of a business document? Once a document is created, it can be made into a hard copy by printing it. Udi Barzelay, With those resources in hand, your team members dont need to be mind readers to maintain consistency of repeated projects like that monthly report or that quarterly presentation. Share the above advantages with your team members, find a way to incentivize their participation in documenting what they can (pizza party, anyone? As the EDRM explains, analysis occurs throughout many stages of eDiscovery. With documentation in place, you can refer to past work and learn from it, instead of doing it all over again with the same results. E-mail this page. Each time you import text or open a document that someone else has created, you may be dealing with the page settings that were set when the document was created. Documentation of Contract Quantities | Illinois Center for Good luck! A documents ease of use can be affected by font size, the inclusion of imagery, or subheadings; each will be determined by the intended audience, whether the document is for a manager of another department or for the general public. When youre welcoming new team members, that onboarding period can be daunting, both for your existing team and for that new employee. Once they leave, you would have to start your work from scratch, training, and onboarding new employees and getting them up to speed with the rest of the organization. 1: Types & Components of computerhttps://www.youtube.com/playlist?list=PL41hokS4UtBwqQu_0FHUkQFL7jCW07yBd2: Input & Output Deviceshttps://www.youtube.com/pla. Records often contain many types of documents, like spreadsheets, files, databases, drawings, and photographs. To successfully accomplish this requires thoughtful planning and the rightdocument-processingsolution. From covering an unexpected departure or absence of an employee to tackling an unfamiliar project, youll be able to make it over plenty of daunting hurdles together. They come in winrar zip files and contain a question paper and the files needed to complete the tasks.. What are some examples of different channels for distribution? In these cases, it is much more important for production to be inconvenient than for production to be against regulatory requirements, or even against the law. The first factor that affects the storage and distribution of business documents is security. It says that a receiving party must respond to a request in writing. This must take place within 30 days of the serving date or within 30 days after the parties first Rule 26(f) conference. Task 2 - Document You are going to edit a report. This extra confirmation also ensures that the figures have not been changed, revised, or updated since the last time they were checked. being rushed and therefore fail to meet professional standards, can be distorted or taken out of context to fit a particular bias. Newsletters are a means of keeping both employees and the wider public informed of happenings within the business. Copyright not only covers images, but also covers literary works, music/sound recordings, dramatic and artistic works (including film), and typographical arrangements of published editions (e.g. The Ultimate Guide To Process Documentation (Template Included). Document version control and authorisation enable all of the above factors to be monitored and maintained, and make it easier for a business to adhere to data protection regulations. Thus, less time is wasted in shoulder-tapping and asking for help, as employees can quickly refer to the existing documentation and solve their queries. By sharing this information, IT can gain a complete picture of what the other party is requesting, which expedites the process. If a breach happens, the storage location of documents may need to be moved for example, if a cloud storage site is hacked and production must be halted for damage reduction to take place. The next most thorough way to ensure the accuracy of your document is to proofread a document yourself, once it is completed. The same regulations may also affect which sites or devices electronic documents are stored or archived on. (Figure 7, 8). The format usually includes the name and address of the recipient, the name and address of the sender, a salutation and complimentary close, and paragraphing. Information and Communications Technology is a concept identifying the many components that come together to make a successful communications stack in today's business world. If were the person with all of the answers, it provides us a sense of security,as if were the most irreplaceable person on our team. It says that a party must produce documents as they exist in the usual course of business. It remains a go-to reference for law firms and corporations across all verticals. A document created in Microsoft word 2007 or 2010. If information is easy to obtain, the task(s) that require said information can be completed faster, allowing for better productivity. Database software, as mentioned above, is often customised. LITE introduction and history of ict what is ict general term used to describe any technology that helps to produce, manipulate, store, communicate, and. This type of software contains functionality for slides, custom timings, and other, subtler features that make it easy to create an attractive and functional presentation. that helps teams share knowledge by connecting any type of digital content. Intelligent Document Processing: Technology Overview Information governanceinvolves creating a system to manage data and reduce risks. As an extra layer of proofing, its best to ask an authorised person to proofread your document, too, for an objective viewpoint. You can document pretty much anything from schedules to important policies, which means there are tons of different types of documentation out there. EXPLAIN THE IMPORTANCE OF DOCUMENT VERSION CONTROL AND AUTHORISATION. These ten steps form a repeatable procedure for you to document any size of task or process. PDF INFORMATION AND COMMUNICATION TECHNOLOGY 0417/02 - GCE Guide Estimate Storage, Hardware, Software, and Infrastructure Requirements: Assess and forecast future . Whether your IT team is creating software documentation, training manuals, best practices doc, technical specs sheet, client support material, etc, they can easily embed snippets of GitHub Gists and Pastebin code directly into a Bit document, providing a smart way to add context to the code snippets you are sharing. Document Production: Mass Improvement Acquiring full control of resources in every stage of the document process, from design to production and composition, is critical to a business. 5 min read, Share this page on Twitter IT capacity planning is part of the capacity management process. Document Production (Word-Processing) Below you will see a guide to using Word 2003 for Document Production. The different types of ICT can be used as: Word processing Software: It can be used to produce reports, letters. Bit has a robust content library to save and access all your videos, images, files, and digital content you add to your documentation so that you can access and reuse them easily. (EDRM), a widely used industry framework that offers suggestions for managing ESI. Before two opposing teams meet in court, they go through a process called legal discovery. Copyright requirements primarily concern gaining authorisation to use data or property that is owned by other individuals or companies. What if she goes on a long vacation? When youre handing off a task, planning for a new project, or need to have a different team member step in on something, documentation means youre able to keep the gears turning without spending hours trying to track down details, credentials, directions, and more. This reduces the chances of making errors while working significantly and keeps everyone accountable. Those standards also tie in with ensuring that the document is appropriate for the intended audience in both its format and its tone. This requires utmost care and precision. As such, agreeing on a documents use ensures that the document adheres to regulatory requirements in light of GDPR and data protection legislation, and guarantees that information is not spread to the wrong people. R. Gimarino BTLED-ICT 3210 (DMP) Video Production Syllabus Since documentation preserves the experience of current employees, it acts as a valuable resource for new hires. Youll make smarter decisions because essential information wont be locked away on just one persons hard drive - or worse yet - their head. different types of information communication technology, principles of business document production and information management. This data contains data items that isseparated by commas. For example, this may include a portable hard drive, CD, or DVD. There needs to be some level of cohesion so that you dont look sloppy or uninformed. <> The format of a report will often include a title, subheadings, a conclusion, findings, terms of reference, and recommendations. Another thing to remember is that data production should take place only after thoroughly reviewing, analyzing, and culling it. Its also necessary to share the production form, method, and content that both sides agreed to. In the word processing program select page layout and open the Page Setupdialogue box by clicking the icon at the bottom right. How to create a document. Companies should strongly consider developing an internal information governance strategy to secure ESI and reduce information sprawl. As before, the legislation for Intellectual Property is very similar to that of Copyright, in that documents using anothers Intellectual Property (e.g. But, they tend to fall into one of three main types of documentation: team documentation, reference documentation, and project documentation. The court can issue a shorter or longer time under Rule 29. In the IT and software industry, documentation is used for a variety of purposes: At its core, IT documentation is the proper organization of information to help teams do their job more efficiently and subsequently, be more productive. It further automates and speeds up document processing through automation and structuring unstructured data. For example, many organisations will have disciplinary procedures that all members of staff are made aware of, in case of a policy or protocol violation. Procedures are in a similar vein but can be considered as instructions for how to handle certain situations, in case a policy has been violated. Desktop publishing software (DTP) is used to create documents like leaflets, brochures and newsletters. A document or document file describes an electronic copy or hard copy of reference material for a product. Employee Documentation: What is it and Types? For guidance on responding to an eDiscovery request, seeRule 34 of the FRCP. The next factor to consider and agree on is the content of the document. Intelligent document processing is the kind of technology that can automatically recognize and extract valuable data from diverse documents like scanned forms, PDF files, emails, etc., and transform it into the desired format. As for distribution, security protocols often also dictate that electronic files can only be transferred via secure sites such as password-protected storage sites and emails within a secure network. Analysisis all about discovering facts, circumstances, and evidence for an investigation or litigation. If information is easy to locate and retrieve, it is far easier to adhere to [GDPR] and continue to avoid monetary reparation.. EXPLAIN HOW THE REQUIREMENTS OF SECURITY, DATA PROTECTION, COPYRIGHT, AND INTELLECTUAL PROPERTY LEGISLATION MAY AFFECT THE PRODUCTION OF BUSINESS DOCUMENTS. The purpose of preserving data is to mitigate risk. Customer records are records of any individual or organisation that has received products or services from the organisation and would contain personally identifiable information. There are several types of technical documents, each intended for a certain audience. How To Document Your Current Processes In 10 Easy Steps - Quickbase Based in Merseyside, UK, she is originally from rural Suffolk and is a self-described country girl - and much of her work reflects her rural background. Step 1: Do research and create a "Documentation Plan" Step 2: Structure and design Use templates or "schemas" for consistent on-page design Create a simple, logical navigation structure Step 3: Create the content Start with a draft Use the 30/90 rule to get feedback Get peer reviews and make revisions Edit, edit, and edit some more Data Protection regulations tend to slow down production, as business protocols may dictate that authorisation from managers or individuals from other departments needs to be sought to use sensitive or personally identifiable information. What are the features of different types of information storage and retrieval systems? As the part of the practical work you will need to be able to open and edit work that has been prepared for you. It supports features likedocument tracking, password protection, file access restrictions, etc. 4.7 Keeping computer network data confidential and secure, 4.9 Using HTML to create and edit webpage, 4.11 Creating Stylesheets using website authoring software, Chapter 5 The effects of Using IT & Spreadsheets, 5.2 The effects of IT on working patterns, 5.4 Commercial and ethical considerations, 5.7 Microprocessor-Controllled device in the home, 5.8 Data analysis: Spreadsheet modelling skills, 5.9 Developing your spreadsheet modelling skills, 7.2 The systems life cycle: Design and development, 7.3 The systems life cycle: Testing and implementation. Estimates state that the average knowledge worker spends about two and a half hours per day searching for the information they need. DESCRIBE DIFFERENT TYPES OF DISTRIBUTION CHANNELS. As an example, a particular font or certain imagery (such as a logo) may be required across all documents created on behalf of an organisation. IT Documentation is a detailed description of how to execute a process, method, task, or program and outlines the exact steps needed to do it efficiently. PDF IV.1 Information and Communication Technology - Himgiri Zee University The production of documents would cease while the source of the leak is investigated and preventative measures are developed and introduced. This involves exchanging evidence and setting ground rules for the trial. So if you have used the wrong theyre, theirs not always any indication. Word Processing software is most suited for creating documents such as reports and business letters. Its a good idea to meet with your technical team early in the process and share the eDiscovery request. Students develop an understanding of the implications of technology in society and the ways Information and Communication Technology (ICT) can help at home, work and the wider world. What licenses apply regarding sharing and creative commons? PDF Application for Type Certificate, Production Certificate, or 1: Types \u0026 Components of computerhttps://www.youtube.com/playlist?list=PL41hokS4UtBwqQu_0FHUkQFL7jCW07yBd2: Input \u0026 Output Deviceshttps://www.youtube.com/playlist?list=PL41hokS4UtBz71RTqdFkhI8snIEYqCpon3: Storage devices and mediahttps://youtu.be/LZ9inYctp7Y4: Networkshttps://www.youtube.com/playlist?list=PL41hokS4UtBznf-fF7XoUpJp3Gyw7pBsF5: The effects of using IThttps://www.youtube.com/playlist?list=PL41hokS4UtBxBzoZ8nOtN0APluopIGorf6: ICT Applicationshttps://www.youtube.com/playlist?list=PL41hokS4UtByfRl7knzsphxbibi4gnzMa7: The system Life Cyclehttps://youtu.be/EIdIO3FD9Uw8: Safety \u0026 Securityhttps://www.youtube.com/playlist?list=PL41hokS4UtBxVyJ2udyh2O-5bbCAaDNgO9: Audiencehttps://youtu.be/wfY6k3WHSbk10: Communicationhttps://www.youtube.com/playlist?list=PL41hokS4UtBxVZQHJ57KDQL87cGYyKc0vPracticalFile Management: https://youtu.be/qjIDOE_XWrwImage Editing: https://youtu.be/jYmKFJR3gQQLayout- Part I: https://youtu.be/qS7UkFlJzIELayout- Part II: https://youtu.be/0LrxnaXLsD0 Styles: https://youtu.be/lvZ0u5JNGP8 Graphs \u0026 Charts: https://youtu.be/uw_z1ZNFTn8 Proofing: https://youtu.be/POLWTZw4GjI
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